Video Information

This video details how to validate recipient information for basic formatting errors.

Transcript:

Hello and welcome to this video which details validating recipients within the E-File Magic Software Application. This video assumes that you've created a company or filer within the E-File Magic Software and you have added recipients to that company or file by either importing those recipients or creating them manually in the Manage Recipients Screen. Once your recipient data is in the E-File Magic Software Application, it's necessary to validate those recipients for basic formatting errors. Please note, that this process does not validate the information to ensure its correctness or accuracy, it simply validates the information to ensure that will pass, the formatting checks, by the IRS specifications. When you're ready, navigate to the validate recipient screen and click on validate recipients. At the top of the validate recipients screen you will indicate the number of recipients that are pending validation this may or may not be all of the recipients within that company that you have created, it may be only a subset of those recipients if for instance you've gone through the validation process before and you are currently fixing outstanding recipients that have issues. When you're ready click on validate recipient data the system will indicate to you that this process may take awhile, although typically this is a very fast process. When you're ready, click yes as you can see this system reports any issues that it found with the data that you have entered into the application in this case I can see from looking at the validation error section of the screen that a number of recipients have poor zip codes or incorrect state codes. These will need to be fixed before I can transmit these recipients. To load these recipients into the system, simply double-click on the recipient and then select yes when prompted, this will take you to the managed recipient screen and load all the recipients that failed validation. You can then go one by one and correct these recipients for any errors that were displayed on the prior page. This concludes the validate recipients video.

1099-Software Features Include:

• Print forms to blank paper!
• No software licensing fees for using our software. You pay only for the services we provide!
• Database level encryption support: Protect your sensitive recipient information using the Department of Defense approved AES256 algorithm!
• Support for ALL 1097-BTC, 1098, 1099, 5498, 3921, 3922, and W-2G forms
• Print and Mail Services Available
• IRS Copy A and 1096 Not Required
• Requires E-Filing with Our Service Bureau
• No need to apply for TCC number using our system
• Import E-File Magic 2010 Recipients to avoid reentry!
• Multi-User support for operating in an Active Directory or workgroup environment.
• Supports filing years 2007, 2008, 2009, 2010 & 2011
• Printable forms support industry standard double windowed number 9 and 10 envelopes.

• High quality printable forms, covering all copies B, C, D, 1, and 2 where applicable
• Simplified correction process for processing IRS corrections
• Personalize printable forms using your companies logo.
• Misc. data fields allow you to customize messages, financial breakdowns, payment history information, etc to be printed on your recipient forms
• Preview your forms before you print them
• CPA Friendly: Unlimited Companies/Filers
• XP, Vista and Windows 7 Compatible
• Built-In Help System
• Built-In Form validation module to help you avoid common mistakes
• Built-In reporting for generating form totals, recipient lists, and mailing labels
• Requires E-Filing services to be purchased from and provided by E-File Magic. Visit our price quote page for more information.
• Seamless client server order transmission process; transmit your order in seconds!

Supported Software Forms

• 1097-BTC
  Bond Tax Credit
• 1098
  Mortgage Interest Statement
• 1098-C
  Contributions of Motor Vehicles, Boats, and Airplanes
• 1098-E
  Student Loan Interest Statement
• 1098-T
  Tuition Statement
• 1099-A
  Acquisition or Abandonment of Secured Property
• 1099-B
  Proceeds From Broker and Barter Exchange Transactions
• 1099-C
  Cancellation of Debt
• 1099-CAP
  Changes in Corporate Control and Capital Structure
• 1099-DIV
  Dividends and Distributions
• 1099-G
  Certain Government Payments
• 1099-H
  Health Coverage Tax Credit (HCTC) Advance Payments
• 1099-INT
  Interest Income
• 1099-K
  Merchant Card and Third Party Network Payments

• 1099-LTC
  Long-Term Care and Accelerated Death Benefits
• 1099-MISC
  Miscellaneous Income
• 1099-PATR
  Taxable Distributions Received From Cooperatives
• 1099-Q
  Payments From Qualified Education Programs
• 1099-R
  Distributions From Pensions, Annuities, Retirement or Profit-Sharing Plans, IRAs, Insurance Contracts, etc.
• 1099-S
  Proceeds From Real Estate Transactions
• 1099-SA
  Distributions From an HSA, Archer MSA, or Medicare Advantage MSA
• 3921
  Exercise of an Incentive Stock Option
• 3922
  Transfer of Stock Acquired Through an Employee Stock Purchase Plan
• 5498
  IRA Contribution
• 5498-ESA
  Coverdell ESA Contribution Information
• 5498-SA
  HSA, Archer MSA, or Medicare Advantage MSA Information
• W-2G
  Certain Gambling Winnings

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